The Grant Writer is part of the administrative team at Briya Public Charter School — a leading two-generation education program serving parents and their young children. Briya is a Tier One Public Charter School, consistently achieving the highest educational outcomes through its innovative, family-centric programming.
Briya’s early childhood program serves children from six weeks through pre-kindergarten. While children attend the early childhood program, their parents attend adult education classes comprised of three highly integrated areas of study: English, parenting, and digital literacy. Briya also offers workforce development programs for advanced students who wish to pursue career-ready certifications. Briya has a strategic partnership with Mary’s Center, a Federally Qualified Health Center, further strengthening student families with comprehensive medical, dental, and social services.
Briya seeks a Grant Writer who will make an important contribution to our comprehensive foundation and government fundraising program by identifying and securing new and ongoing financial resources for the school. The Grant Writer should have experience securing funding from private foundations, corporations, and government agencies as well as maintaining current and complete records of program outcomes and populations served.
Briya’s education program is diverse and wide-ranging and requires gaining expertise across several education programs and partner agencies. The Grant Writer will be highly collaborative; an exceptional communicator, researcher and writer; and able to leverage program success into compelling proposals, reports, and other materials to persuasively represent Briya’s mission and unique programming. This position also includes donor and alumni cultivation responsibilities and liaison roles with the Board of Trustees’ Development Committee and the Mary’s Center development team.
The Grant Writer position may include, but is not limited to, the following tasks and responsibilities:
Essential Duties and Responsibilities:
- Write and submit high-quality proposals to current and potential funders including private foundations, corporations, and government agencies. Writing must be clear, succinct and responsive to the requirements of the solicitation/request for proposal; formatting must follow the guidance of the grantor and be grammatically error-free.
- Work closely with education departments to –
- assess funding needs
- gain deep insight on program components and synthesize it into cohesive, easy to understand prose
- develop succinct, compelling proposals to address needs
- Manage and adhere to internal and external proposal deadlines.
- Collaborate with multiple stakeholders and staff members; coordinate proposal review process between various departments and staff.
- Acquire and organize all support materials that are to be included in the grant submission and ensure that the order and labeling of each document is clear and follows the guidance in the grant requirements.
- Create and maintain a reporting calendar with due dates and deliverables; communicate progress regularly to stakeholders within Briya.
- Maintain complete library of standard boilerplate language, grant applications, funder reports, and correspondence with funders.
- Work collaboratively with the Finance Department to review grant-funded program budgets and set up required tracking and reporting structures for new funding sources.
- Attend staff meetings as appropriate to stay abreast of program developments and report on progress for key funding initiatives.
- Conduct prospect research to identify potential funders and funding streams.
- Keep current with announcements of funding opportunities.
- Work collaboratively with Director of Policy and Research to maintain current data that demonstrates need, supports the research base behind Briya’s programs, and proves program outcomes and efficacy. Maintain a library of journal articles, studies, and other third-party publications that supports Briya’s philosophy, two-generation education, charter schools, and other program features.
Funder Cultivation (Foundations, Federal Programs, Etc.):
- Proactively build and sustain positive relationships with all Briya funders. Share relevant success stories, impact updates, and anecdotes; invite funders to appropriate events; and generally build engagement and long-term interest in Briya’s programs and success.
- Develop working relationships with funders to ensure opportunities for repeat funding, introductions to new funding streams, and advice on navigating the submission and reporting process.
- Ensure all donor communication (calls, emails, online and in-person meetings, events) is prompt, professional, and timely.
A successful Grant Writer will excel in the following ways:
- Teamwork – Can work well in multidisciplinary team setting with a variety of cultural and educational backgrounds and experiences. Contributes to building a positive team spirit, puts success of the team above own interests, and supports colleagues’ and students’ efforts to succeed.
- Interpersonal Skills –Exhibits excellent interpersonal skills and able to build and sustain positive, productive relationships. Solves conflicts in cooperative manner; assumes accountability for own actions; and keeps emotions under control in a fast-paced, team-intensive environment.
- Communication Skills – Has excellent written and verbal communication skills, particularly able to craft compelling case statements and articulate need for funding.
- Technical Writing/Analytical Skills: Able to put forth a compelling and coherent articulation of Briya’s programs and services to win competitive grants. Within grant writing responsibilities, able to read and interpret funder documents, such as Requests for Proposals and grant reporting guidelines, and fully and effectively respond to technical grant prompts: needs assessments, organizational mission and history, funding priorities, project narrative, proposed outcomes and evaluation plans, attachments, budget requirements and forms, and associated addendum required by the Request for Proposal. Able to synthesize information from program staff into letters of intent and proposals; able to understand the big picture as well as implementation details; able to synthesize multiple ideas into a coherent work product.
- Project Management Skills – Has experience managing the grant writing and award reporting process in a team environment; able to multitask to ensure deliverables remain on schedule without sacrificing writing quality or missing a submission due date. Excellent organizational and time management skills; ability to take initiative, manage multiple tasks simultaneously, problem solve, and work as part of a team.
- Cultural Sensitivity – Has a strong commitment to diversity, with respect and sensitivity to cultural and educational differences.
- Flexibility – Can adjust personal schedule to participate in weekend and/or evening school events as needed. Also available to participate in Board meetings and cultivation events scheduled during and after office hours.
Briya Public Charter School also values and expects the following from its employees:
- Professionalism – Treats others with respect and consideration regardless of their status or position. Follows established policies and procedures to support the overall function of the organization.
- Safety and Security – Observes safety and security procedures, reports potentially unsafe conditions, and uses equipment and materials properly.
- Attendance/Punctuality – Is consistently at work and on time, adhering to a schedule pre-determined between the employee and the supervisor.
- Dependability – Follows instruction and responds to management direction. Takes responsibility for own actions.
- Financial Management – Contributes to the financial health of the school through careful budgeting and cost-conscious decision-making.
The Grant Writer must have the following knowledge, skills and/or abilities.
Education and/or Experience
- Bachelor’s degree or equivalent experience.
- Minimum three years’ experience in professional grant writing and awards administration, with a track record of securing grants of $10,000 – $750,000.
- Experience working in an educational setting with knowledge of two-generation education, adult education, early childhood education, charter schools, and public education desirable.
- English professional proficiency required.
Reasoning Ability – Ability to apply common sense understanding to carry out moderately complex, multi-step instructions and make appropriate independent decisions as necessary.
Technology – Experience with and knowledge of computer operations. Comfort with, or ability to learn, Windows 10 OS, Microsoft Office Suite, and Google Business Suite.
Physical Demands – Regularly required standing, walking, and sitting, sometimes for many hours at a time; frequently required to reach with hands and arms, walk, stoop, kneel, crouch, talk or hear; must be able to lift objects up to twenty-five (25) pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment – Mostly in a typical office setting with quiet to moderate noise level.
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